Documented close
A repeatable close process with working papers, so the books do not depend on one person.
BPO Service
Accounting Outsourcing Services
Direct answer
Actigy BPO runs recurring bookkeeping, reconciliations, month-end close support, and management reporting inside the buyer's accounting platform and under its controller. The service fits stable workloads with a chart of accounts, close calendar, evidence rules, and review owner. Actigy BPO does not issue audit opinions, act as CPA or tax preparer of record, set accounting policy, or approve journals; licensed and final sign-off stays with the buyer's advisers.
Actigy BPO operating view: Actigy BPO treats outsourced accounting as a controlled close process. Every reconciliation needs a source, owner, exception note, and review status.
What Actigy reports
Close timelineDays to close
ReconciliationsCompleted & reviewed
Adjusting entriesTracked & reduced
ReportingOn the agreed date
At a glance
Accounting Outsourcing fact sheet
| Service | Accounting Outsourcing |
|---|---|
| What Actigy runs | Bookkeeping & ledgers, Bank & card reconciliations, Month-end close support, AP & AR processing, Management reporting, Fixed assets & schedules |
| Pricing model | Per FTE by role and industry - not per transaction or by volume |
| Engagement | Managed team or staff augmentation |
| Team includes | Trained operators, a Tech Lead, and QA |
| Coverage | Business hours, extended, or 24/7 by agreed scope |
| Delivery region | Bulgaria, Romania, Poland & Ukraine (EU nearshore) |
| Controls | GDPR-related controls; ISO 9001 and SOC 2 control concepts; maker-checker QA. Verify scope-specific evidence; no certification is claimed. |
| Time to pilot | ~2–4 weeks after a process audit |
| You keep | Policy, approvals, and final decisions |
| Last updated | September 3, 2026 |
What does accounting outsourcing include?
Accounting outsourcing covers the recurring transactional and close work that keeps your books accurate: maintaining ledgers, reconciling accounts, processing AP and AR, and preparing the schedules and reports leadership relies on. Your controller or CPA keeps oversight and final sign-off.
Actigy works inside your accounting platform, follows your chart of accounts and close calendar, and delivers a documented close package each period. The goal is a predictable monthly close with fewer adjustments and full visibility, not a black box.
Capabilities included
What does Actigy handle for Accounting Outsourcing?
Actigy handles the Accounting workflow end to end: Bookkeeping and ledgers, Bank and card reconciliations, Month-end close support, AP and AR processing, Management reporting, Fixed assets and schedules. Each task runs to your procedures with maker-checker QA and a complete audit trail, while your team keeps policy, approvals, and final decisions.
Bookkeeping & ledgers
Day-to-day transaction recording and ledger maintenance kept current and clean.
Bank & card reconciliations
Bank, credit-card, and balance-sheet account reconciliations with supporting detail.
Month-end close support
Accruals, prepayments, journals, and schedules prepared to your close calendar.
AP & AR processing
Invoice processing, billing, and collections support feeding clean subledgers.
Management reporting
MIS packs, P&L, and variance commentary prepared for review each period.
Fixed assets & schedules
Fixed-asset registers, depreciation, and recurring schedules maintained accurately.
Audit & review prep
Working papers and reconciliations organized to support your auditors.
Which finance teams need outsourced accounting?
- Founders and CFOs who need a reliable close without building a full in-house team
- Controllers buried in transactional work instead of analysis and review
- Accounting and CPA firms needing scalable delivery capacity
- Companies that have outgrown a single bookkeeper but not a full finance department
- Businesses preparing for audit, fundraising, or due diligence
Scenarios
Which accounting bottlenecks does Actigy BPO address?
If any of these sound familiar, outsourcing accounting to Actigy is worth a conversation.
Month-end close keeps slipping past day ten.
We run a documented close calendar with reconciliations to shorten it.
You're heading into an audit or raise and the books are messy.
We organize reconciliations and working papers so you're audit-ready.
Your bookkeeper left mid-quarter.
We pick up the ledgers and keep the close on track.
You've outgrown one bookkeeper but don't need a full finance team.
We give you controller-supervised capacity that scales.
When is accounting outsourcing a fit?
When Actigy BPO is a strong fit
- You want to keep controller or CPA oversight while offloading execution
- Your close is slow, manual, or dependent on one person
- You need documented, repeatable procedures and clean working papers
- You are scaling and need capacity that flexes with transaction volume
- You want clear management reporting on a predictable cadence
When Actigy BPO may not be the right fit
- You need a licensed firm to issue an audit opinion or sign as CPA of record - Actigy supports your accountant, it is not your auditor
- You need complex tax advisory or to file as your tax preparer of record
- You want bare-minimum bookkeeping with no reconciliation or reporting
- Your volume is so low that a single part-time bookkeeper is sufficient
Why Actigy
Why outsource accounting outsourcing to Actigy BPO?
Reporting you can act on
Management packs and variance commentary delivered on a predictable cadence.
QA before sign-off
Reconciliations and reviews catch issues before your controller approves the period.
Capacity that scales
Delivery flexes with transaction volume without re-hiring or re-training.
Delivery method
How does Actigy launch your accounting outsourcing team?
Every engagement follows the same pilot-first method, adapted to the controls your process requires.
- 01
Process audit
We map ledgers, entities, bank accounts, source systems, close dates, reconciliations, review points, and open exceptions.
- 02
SOP & KPI design
We write the close checklist, reconciliation standard, evidence rule, review status, and controller sign-off for each account.
- 03
Team selection
We select bookkeepers and accountants for your platform, entity structure, reporting basis, and close complexity.
- 04
Training & knowledge transfer
The team trains on your chart of accounts, recurring entries, supporting schedules, close calendar, and escalation owners.
- 05
Pilot
A paid close pilot tests selected accounts and schedules before the team touches the full ledger.
- 06
Scale
We add accounts, entities, and close tasks only after reconciliation quality and review timing meet the agreed gate.
- 07
Continuous improvement
Reconciliation defects, late inputs, adjusting entries, and recurring exceptions drive the next close-process update.
Accounting handoffs and related finance processes
Services
Payroll outsourcingAccounts payable outsourcingFinance & accounting outsourcingAccounts receivable outsourcing
Industries
Resources
Visibility
Which close reports will you receive?
Outsourcing accounting should make quality more visible, not less. Actigy reports on the numbers that matter and reviews them with you on a fixed cadence, so the operation stays accountable. The same discipline applies whether you run lean or at enterprise Finance & Fintech scale.
- Reconciliation completion and reviewer status by account and entity
- Close-calendar attainment for schedules, journals, reports, and controller review
- Open accounting exceptions, late source data, and aging by owner
- Adjusting entries and reconciliation defects with the approved procedure update
- A close review with the controller, accounting lead, and named Actigy BPO owner
Engagement model
How is outsourced accounting priced?
Actigy prices accounting on a transparent staffing model tied to scope, volume, and complexity - the cost-to-quality ratio, not an opaque per-transaction markup. Many teams run it alongside payroll outsourcing and accounts payable outsourcing under one delivery team, with a single point of contact.
Start with a pilot
A scoped, paid pilot proves quality and throughput before you commit to full volume.
Staffing-based pricing
You see the team, the roles, and the cost. Capacity flexes up or down with your volume.
You own the documentation
SOPs and process knowledge stay yours, which keeps switching costs low and cuts key-person risk.
Clean exit and transfer
If you wind the engagement down, Actigy returns current documentation and supports knowledge transfer.
See how Actigy would run your accounting operation
Get in touch and we'll assess scope, complexity, staffing, and delivery cost - then propose a pilot to prove quality before you scale.
Scope boundary
When should you outsource accounting instead of the full finance function?
Use accounting outsourcing when the main problem is the integrity and speed of the books. The scope can include bookkeeping, bank and balance-sheet reconciliations, journal support, month-end schedules, and management reports. Your controller or CPA keeps policy, review, tax, audit, and final sign-off.
Actigy BPO treats this as a close process. The team works to your chart of accounts, accounting calendar, materiality rules, and evidence standard. A clean output is a reconciled schedule with an owner, source, exception note, and review status.
Choose the broader finance and accounting outsourcing service when one managed team must also run accounts payable, accounts receivable, payroll operations, and other transaction streams. This page remains the query owner for outsourced accounting, bookkeeping, reconciliation, and month-end close.
Accounting close evidence
What should an outsourced balance-sheet reconciliation contain?
A reconciliation should identify the entity, account, period, ledger balance, source balance, reconciling items, preparer, reviewer, due date, and status. Each open item needs an amount, source, age, reason, owner, next action, and expected clearing date. The supporting file should let the controller trace the balance without asking the preparer to explain it from memory.
Actigy BPO can prepare bank, receivable, payable, payroll, prepaid, accrual, fixed-asset, intercompany, tax-control, and other agreed reconciliations. The client defines materiality, accounting policy, write-off authority, journal approval, and the accounts that need specialist or CPA review. The team must stop and escalate when source records disagree, an item lacks evidence, or a proposed entry exceeds its authority.
A useful close dashboard separates not started, in progress, prepared, returned, reviewed, and approved work. It also shows overdue source inputs, old reconciling items, late journals, post-close adjustments, and repeated defects. This evidence gives the controller a clear close status and a record for the next period.
Accounting outsourcing output pack
- Account reconciliation with source evidence and review status
- Close checklist with dependency, owner, due date, and completion time
- Journal support with purpose, calculation, source, and approval route
- Open-item register with age, amount, action, and clearing expectation
- Management reporting pack tied to the approved ledger period
This is narrower than full finance and accounting outsourcing. It focuses on ledger integrity, reconciliation, close evidence, and reporting. AP, AR, payroll operations, treasury support, and multi-process governance remain separate workstreams unless the contract adds them.
FAQ
Frequently asked questions
What is accounting outsourcing?
Accounting outsourcing is delegating recurring accounting work - bookkeeping, reconciliations, month-end close, and reporting - to an external team that works within your systems and under your controller's oversight. Actigy delivers a documented close package each period rather than a black box.
Will Actigy replace our accountant or CPA?
No. Actigy executes the transactional and close work and prepares clean schedules, while your controller, accountant, or CPA keeps review authority and final sign-off. For audit opinions and tax filing as preparer of record, you retain your licensed firm.
Which accounting systems does Actigy work in?
Actigy operates inside your existing accounting platform and follows your chart of accounts and close calendar. The service is process execution and controls, so it adapts to your tooling rather than forcing a migration.
How does Actigy keep the books accurate?
Work follows documented procedures with reconciliations and a QA review before your controller signs off. Recurring issues are root-caused and procedures updated, which steadily reduces adjusting entries and shortens the close.
Can Actigy help us get audit-ready?
Yes. Actigy organizes reconciliations, working papers, and supporting schedules so your auditors have what they need. Clean documentation is a core part of the delivery, which is especially useful ahead of audit, fundraising, or due diligence.
How much does outsourced accounting cost?
Actigy prices accounting per FTE - a transparent monthly rate per role, set by the role and your industry, not per transaction or by volume. A Tech Lead owns quality, and you can run a managed team or staff augmentation. We work in your accounting platform and quote after a short process audit, with your controller keeping oversight.
Is outsourcing accounting a good idea?
For most growing companies, yes: it gives a faster, documented close without building a full in-house team, while your controller or CPA keeps review and sign-off. It is the wrong choice if you need a licensed firm to issue an audit opinion.
Outsource the process. Keep control of the outcome.
Tell us what process you want to outsource. Actigy will assess scope, complexity, staffing model, and delivery cost.