Finance and insurance / Managed BPO
Record-to-report outsourcing for multi-entity finance teams
Actigy BPO prepares the schedules behind a multi-entity close. We draft recurring journals, reconcile intercompany balances and return entity reporting packs tied to the trial balance. Your controller approves adjustments, postings and the final close.
Agree the scope, access and reviewer before a paid pilot.
- Selling entity
- Invoice recorded in November
- Buying entity
- Invoice recorded in December
- Difference
- Cutoff mismatch retained in the schedule
- Resolution
- Approved adjustment and posting reference
A worked example of the record and decision flow. Not a client case or promised result.
The work. The handoff. Your decision.
A defined workflow in your systems
For finance shared services and group accounting teams with multiple entity ledgers, a group chart of accounts, a close calendar and named reviewers.
You provide
Entity ledgers, trial balances and the agreed close calendar.
Actigy BPO prepares
Recurring journal drafts, reconciliations and entity reporting packs.
You retain
Accounting treatment, postings and final close approval.
Decision owner: Controller and entity owners. Confirm this role and the escalation contact in the written scope.
Service detail / 01
What moves from entity ledger to group reporting?
Map each entity and task to its source ledger, cutoff, responsible preparer and approver. The workstream starts with agreed inputs and ends with a reviewed entity pack and an exceptions list.
- Prepare recurring journals and accrual schedules with source references, calculations and the required posting approvals.
- Match intercompany balances by entity pair, currency, period and document. Separate timing differences from unexplained items and potential mapping errors.
- Tie balance sheet reconciliations and movement schedules to the trial balance. Deliver the agreed group reporting template, open-item register and owner for each outstanding decision.
Worked example
How do you handle an intercompany mismatch?
The selling entity records a November invoice and the buying entity records it in December. The preparer links both entries and their source document, records the cutoff difference and routes the item to the local owners. After approval, the close file identifies the accounting treatment, posting reference and any amount still outstanding.
Service detail / 03
How does R2R differ from a controller or reconciliation service?
R2R connects several preparation steps to a common close calendar across entities. A reconciliation service focuses on named accounts. Controller support focuses on close oversight, review and judgment. You can retain a controller in-house while outsourcing repeated preparation tasks to Actigy BPO.
Service detail / 04
What is a sensible first close cycle?
Choose two entities with a recurring intercompany relationship, their group mappings and one complete reporting cycle. Agree cutoff times, read and write permissions, reviewer availability and how reopened items are handled. Track on-time pack delivery, reviewer returns, unresolved differences and time waiting on local teams.
Before the first live queue
Bring the inputs that shape your scope
The proposal should identify what can be assigned, who can decide, and how you will accept the work. Start with one representative queue; agree any expansion after reviewing the pilot.
Define the workload
Entities, currencies, consolidation inputs and close dependencies.
Agree the controls
Chart mapping, journal templates and posting permissions.
Review the right measures
Outstanding differences, pack completeness and accepted close deliverables.
Before you decide
Buyer questions
Clarify the work, access and approval boundaries before assigning a team.
Can different entities keep different ERPs?
Yes, if you provide approved access or controlled exports and a mapping to the group reporting structure. Agree the currency, period, chart mapping and method for documenting changes before the first cycle.
Who signs off on consolidation and statutory reporting?
Your designated finance owners approve policies, consolidation adjustments, judgmental entries and release of the financial statements. Specify any local statutory or tax work separately and assign the authorized reviewer.
How do you estimate monthly capacity?
Share entity count, close deadlines, languages, journal and reconciliation volumes, intercompany pairs, ERP count and prior close exceptions. Include normal months and quarter-end peaks when scoping capacity.
How are ledger changes after the close cutoff handled?
Keep the trial-balance version used for the draft pack. Log any later entry, identify the affected schedules and return the resulting differences for the controller to review. Apply the agreed change-control process before replacing an approved pack, so entity owners can trace what changed and why.
Plan a multi-entity close cycle
State how many entities and ledgers are in scope, your close deadline and which reconciliations hold it up. Leave account balances out of the inquiry.
Your inquiry
Multi-entity record-to-report
Describe the workload and the decision owner. Keep confidential records out of the form; agree a suitable channel for any later sample.
- Review the fitWe review the workflow and the inputs you provide.
- Define the scopeDiscuss access, coverage, review and the proposed fee.
- Agree a paid pilotApprove the written scope before work begins.